E.S.F. ensures that during any activity the code of conduct will be respected



Before the meeting

  • A written meeting invitation (email) will be send out.
  • An agenda for every meeting will be prepared, unless it is a regular event with recurring key topics.

During the meeting

  • A decision at the beginning of the meeting will be taken concerning the person who will take the minutes.
  • The agenda will be followed.
  • The minutes will be prepared for the entire meeting.
  • Off-agenda items will not be discussed unless agreed to put them in any other business (only by agreement by all participants of the meeting)
  • If off-agenda comments on antitrust-related topics are made (e.g. "talk about the prices”)  the chair or any other participants will immediately be responded that the off-agenda item may not be discussed.
  • In case of doubt, before the topic will be discussed the antitrust implications will be ruled out.
  • If the discussion continues regardless,  the objections will be recorded in the minutes.  If a person leaves the meeting due to this, the exact time of leaving the meeting will be recorded in the minutes.
  • If there is no cause for concern, the off-line item may be added to the agenda of the next meeting.
  • For all participants of the meeting: report the incident to the General Secretariat and, if appropriate, to the legal department of your company. 

After the meeting

The language of the minutes is English, so that they are clear and to avoid any misunderstanding.

To the participants is asked to review the minutes of the meeting to ensure they are complete and accurate.

The following topics will  never be discussed

at any formal or informal ESF activity [ unless they are part of the results of a market survey, or a way to detect the average figures on the market. The analysed results will be available by official demand, or in the concerned market survey].

Product prices

Pricing, price differentials, future pricing strategies

Effects of cost increases on pricing (e.g. agreement to pass on increases in the cost of raw materials, energy or wages)

Individual sales and payment terms, discounts, surcharges, bonuses etc.


Sharing of markets or reference groups

Individual customer relationships

Allocation of customers or suppliers to certain undertakings (e.g. “preferred suppliers”).

Volume restrictions or allocation of certain delivery quotas.

Conclusion of “non-aggression pacts”.

Boycotts or calls for boycott.

Contact us

Do you want to have more information, don't hesitate to contact us:

E.S.F. ivzw
Bavikhoofsestraat 190 - 8531 Bavikhove - Belgium
Phone +32 56 70 11 03 -www.eu-esf.org - email: info@eu-esf.org

VAT: BE0454 000 382 - RPR Business Court Gent - Division Kortrijk
Transparency register EC: 91447653655-65

Disclamer ESF

The information contained in this communication (letter, e-mail, on the ESF website or in documents available for download on the ESF website or as attachment to letter or e-mail, etc..) is intended for guidance only and whilst the information is provided in utmost good faith and has been based on the best information currently available, is to be relied upon at the users own risk.ESF will not accept any direct or indirect liability deriving from it. No representations or warranties are made with regards to its completeness or accuracy and no liability will be accepted for damages of any nature whatsoever resulting from the use of or reliance on the information. The guidance is based on available legislation and information and the interpretation of that legislation/information by ESF. Each company based on its own decision-making process may decide to use the guidance in full, partially or not, as it suits its needs but no liability shall be attributable to ESF.


News from ESF

Make sure you don't miss any position or interesting news from ESF